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Our client is an independent fiduciary firm who is looking for a Company Secretary to work across the whole group. You will have management of the calendar of partnership meetings and board meetings (Meetings), coordinating diaries, including issuing notice and managing attendance for quorum purposes. Collating board reports from various sources, preparing agendas and board packs for all Meetings, meeting deadlines for circulation. Preparation of meeting logistics (IT requirements, room set up, refreshments). Attending Meetings, taking minutes, preparing and circulating formal minutes, liaising with the Chair as required, arranging signature following board approval. Coordinating meetings of Committees of the Board, taking minutes. Developing and maintaining an actions list from all Meetings, ensuring that relevant directors or other staff members are reminded of deadlines to be met. Liaising with the CoSec department to maintaining statutory registers for group. Relevant professional qualification e.g. ICSA. Minimum of 5 years relevant experience in financial services. Good working knowledge of company administration. Excellent interpersonal skills are required to develop working relationships with different individuals at a senior level. Strong time management skills with the ability to manage a varied workload and meet deadlines. Team player but must be able to work unsupervised.
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